APM Project Fundamentals Qualification (PFQ) Practice Exam

A communication management plan is a critical component of project management that outlines what information needs to be communicated, how it will be communicated, and to whom. The correct answer is that the plan identifies relevant information that should be communicated to the project stakeholders.

Project stakeholders include all individuals and groups who have an interest in the project, which encompasses a wide variety of parties such as team members, clients, suppliers, and even external bodies. Effective communication with stakeholders is crucial for ensuring that their needs, expectations, and concerns are understood and addressed throughout the project lifecycle. A well-crafted communication management plan serves to keep stakeholders informed and engaged, facilitating transparency and collaboration.

Other groups, such as the project team, project board, or project sponsor, are subsets of stakeholders, but the communication management plan is focused on a broader audience. Therefore, while it's important to communicate within the project team or with specific individuals like the project board or sponsor, the core purpose of the communication management plan is to cover all relevant stakeholders, ensuring comprehensive engagement and management of expectations.